📖 Requesting Information from Brixworth Parish Council
Under the Freedom of Information Act 2000, you have the right to request recorded information held by Brixworth Parish Council. This includes documents, policies, meeting records, and other materials produced as part of our public duties.
We are committed to openness and accountability. If the information you seek is not already published in our Publication Scheme or council meeting packs, you may submit a formal FOI request using the form below.
This process is governed by:
- The Freedom of Information Act 2000
- The Data Use and Access Act 2025 (DUAA)
- The UK General Data Protection Regulation (UK GDPR)
- Our internal compliance framework under Assertion 10 of the Annual Governance and Accountability Return (AGAR)
We aim to respond to all valid requests within 20 working days, and we will contact you if clarification is needed or if your request falls under exemptions.
If you need help completing this form or require it in an alternative format, please contact the Parish Clerk at [email protected] or call 01604 347993
Privacy Notice – Freedom of Information Request Form
Brixworth Parish Council is committed to protecting your personal data and respecting your privacy. This notice explains how we collect, use, and protect the information you provide when submitting a Freedom of Information (FOI) request.
📋 What Data We Collect
When you complete this form, we collect:
- Your name and contact details
- Description of the information you are requesting
- Your preferred format and contact method
- Any supporting information you choose to provide
- Your declaration and consent
⚖️ Lawful Basis for Processing
We process your data under the following lawful bases:
- Legal Obligation: To comply with the Freedom of Information Act 2000 and DUAA 2025
- Public Task: To fulfil our statutory duties as a public authority
- Consent: For any optional data you provide (e.g., format preferences)
⏳ Retention Period
Your FOI request and associated data will be retained for 6 years from the date of closure, in line with our Document Retention Schedule and Assertion 10 audit requirements.
🔐 How We Protect Your Data
- Stored securely on our council systems with restricted access
- Not shared with third parties unless legally required
- Access limited to authorised personnel involved in FOI handling
- Logged and version-controlled for audit and transparency
🧑⚖️ Your Rights
Under DUAA and UK GDPR, you have the right to:
- Access your personal data
- Request correction or deletion
- Object to processing
- Lodge a complaint with the Information Commissioner’s Office (ICO)
📞 Contact Us
If you have questions about this notice or how your data is handled, please contact:
Parish Clerk Email: [email protected]
Information request
Please provide as much detail as possible; this will help us to process your request quickly and efficiently. Where appropriate, include names, dates, references and descriptions to enable us to identify and locate the required information. Your request may also incur a charge for printing, copying or postage. We will contact you if we require further information or for your approval if a charge has to be made.
What happens next
We will write and tell you we have received your request. We may also ask you for more details to help us find the information you are interested in.
We will write to you within 20 working days telling you whether or not we hold that information (this is known as the ‘duty to confirm or deny’) and if it exists, to let you have the information unless an exemption applies.
Where an exemption applies, we will tell you which one we have used, unless this would reveal the information.
If you are not happy with our response or how we dealt with your request, you can ask the Information Commissioner’s Office (ICO) to investigate.
Exemptions
A request for information can only be refused if:
- It falls under one of the exemptions contained in the Act
- Where the information is not actually held
- The cost of providing the information exceeds £450
There are 27 exemptions under the Act. The ICO provide more information on When can we refuse a request for information
Where an exemption applies, we will tell you which one we have used, unless this would reveal the content of the information.
Information Commissioner
More information about this can be found on the Information Commissioners Office website here. Or you can contact the Information Commissioner in writing at:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113
There is also a right to appeal against any decisions of the Information Commissioner. More information about this can be found here.
