Policies and Procedures

Decorative Header Image

Policies and Procedures

Brixworth Parish Council is committed to transparency, accountability, and best practice in all aspects of its governance. This page provides access to the Council’s formally adopted policies and procedures, which guide decision-making, service delivery, and community engagement.

Whether you’re a resident, councillor, or stakeholder, these documents ensure our operations remain consistent, lawful, and responsive to local needs. All policies are reviewed regularly to reflect changes in legislation, guidance, and council priorities.

Access each document by clicking its title.

Document RefTitleAdoptedLast ReviewNext Review
BPAView Documents that a Parish Council should have (pdf)Updated 2023Ongoing
BPBView Schedule of Policies & Procedures (pdf)October 2025Ongoing
BPCView NCALC Bronze Award Certification (jpg)February 2025February 2029

Business Planning

Document RefTitleAdoptedLast ReviewNext Review
BP01View Business Plan (pdf)2023January 2026January 2027
BP02View Meeting Dates (opens in new tab)AnnuallyOctober 2025October 2025
BP03View Business Continuity Plan (pdf)2024September 2025September 2026

Corporate

Document RefTitleAdoptedLast ReviewNext Review
CORP01View New Councillor Induction (pdf)2007OngoingOngoing
CORP02View Code of Conduct (pdf)2024May 2025May 2026
CORP03View Standing Orders (pdf)2018May 2025May 2026
CORP04View Equality Policy (pdf)2020April 2025April 2027
LINKView Register of Members Interests (pdf)OngoingJanuary 2026Ongoing
CORP05View Grants Policy (pdf)2020February 2025February 2026
CORP06View Customer Complaints Policy (pdf)2020May 2025May 2026
CORP07View Roles and Responsibilities (pdf)2020November 2025May 2026
CORP11View Transparency Code (pdf)2014February 2026Ongoing
CORP12View Safeguarding Policy (pdf)2021February 2026February 2027
CORP13View Delegated Authority Policy (pdf)2024March 2025March 2026
CORP14View Risk Management Policy (pdf)2024April 2025April 2026
CORP15View IT & Data Compliance Policy (pdf)2025November 2025September 2026
CORP16View Whistle Blowing Policy (pdf)2024June 2025June 2026
CORP17View Councillor Absence Policy (pdf)2024January 2026January 2027
CORP18View Securing Building Procedure (pdf)2024September 2025September 2026
CORP19View Customer Service Charter (pdf)2024September 2025September 2026
CORP20View Adverse Weather Policy (pdf)2024November 2024November 2026
CORP21View Co-option Policy (pdf)2024October 2025October 2026
CORP22View Traveller and Illegal Encampment Policy (pdf)2024October 2025October 2026
CORP23View Freeman/Freewoman Policy & Procedure (pdf)2025January 2025January 2028

Environment

Document RefTitleAdoptedLast ReviewNext Review
EP01View Environment Policy (pdf)2019March 2024March 2025
EP02View Parish Map (pdf)2023October 2025October 2026
EP03View The Green Framework (pdf)202320232025
EP04View Biodiversity Policy (pdf)2024January 2024January 2027
EP05View Lighting Policy (pdf)2024March 2024March 2027

Document Management & GDPR

Document RefTitleAdoptedLast ReviewNext Review
DM01View Document Retention Policy (pdf)2022July 2025July 2028
DM02View Document Retention List (pdf)2022July 2025July 2027
DM03View BPC Publication Scheme (pdf)2022February 2025February 2026
DM05View Data Protection Policy (pdf)2025September 2025September 2026
DM06View Data Breach Policy & Log (pdf)2020April 2025April 2027
DM07View Privacy Notice – General (pdf)
View Privacy Notice – Staff & Councillors (pdf)
2025September 2025September 2026
DM08View CCTV Policy (pdf)2023June 2023June 2026
DM09View DPIA – External Community Centre (pdf)2025February 2025February 2027
DM10View DPIA – Internal Community Centre (pdf)2025February 2025February 2027
DM11View DPIA – St David’s Recreational Grounds (pdf)2025February 2025February 2027

Finance

Document RefTitleAdoptedLast ReviewNext Review
LINKView Payments & Receipts (opens in new tab)OngoingOngoingOngoing
FP01View Financial Regulations (pdf)2025May 2025May 2026
FP02View Budget 2026 – 2027 (pdf)
View Budget & Community Engagement Action Plan 2026 – 2027 Action Plan (pdf)
2025December 2025December 2026
FP03View Banking Arrangements (pdf)OngoingMay 2025May 2026
FP04View Internal Controls (pdf)2020February 2026February 2027
FP05View Risk Assessments (pdf)OngoingMay 2025May 2026
FP06View Annual Return Governance Statement (pdf)Ongoing2024-20252025-2026
FP07View Annual Return Accountancy Statement (pdf)Ongoing2024-20252025-2026
FP09View Asset Register (pdf)2020May 2025May 2026
FP10View Reserves Policy (pdf)2018September 2024November 2026
LINKView Public Liability Certificate (pdf)OngoingJune 2025May 2026

Employment Policies

Document RefTitleAdoptedLast ReviewNext Review
EMP01View Employment Handbook (pdf)OngoingOngoingOngoing
EMP02View National Pay and Conditions (National Joint Council) (pdf)OngoingOngoingOngoing
EMP03View Health & Safety Policy (Employee Handbook) (pdf)2025March 2025March 2026
EMP04View Disciplinary Procedure (pdf)2015June 2025June 2026
EMP05View Grievance Procedure (pdf)2018June 2025June 2026
EMP06View Dignity at Work, Civility & Respect Policy (pdf)2023July 2025July 2026
EMP07View Lone Worker Policy (pdf)2024February 2026February 2027
EMP08View Pension and Retirement Policy (pdf)2024October 2025October 2026
EMP09View Whistleblowing Policy (pdf)2025June 2025June 2026
EMP10View Capability Policy (pdf)2024January 2026January 2028
EMP11View Bereavement, Compassionate and Special Leave Policy (pdf)2023June 2023June 2026
EMP12View Recruitment Policy (pdf)2023June 2023June 2026
EMP13View Appraisal Policy (pdf)2017June 2023June 2026
EMP14View Training and Development Policy (pdf)2024May 2025May 2026
EMP15View Expenses Policy (pdf)2024September 2025September 2026
EMP16View Sexual Harassment Policy (pdf)2024October 2025October 2026
EMP17View Stress Policy (pdf)2025September 2025September 2026
EMP19View Absence Policy (pdf)2025September 2025September 2026
EMP20View Employee Conduct (pdf)2025September 2025September 2026
EMP21View Working Time and Flexible Working Policy (pdf)2025October 2025October 2026

Media & Communications

Document RefTitleAdoptedLast ReviewNext Review
MC01View Social Media Policy (pdf)2022September 2024September 2026
MC02View Web Site Policy (pdf)2023September 2023September 2026
MC03View Web Site Accessibility Statement (pdf)2020September 2025September 2026
MC04View Social Media Acceptable Use Policy (pdf)2022September 2024September 2026
MC05View Communication and Community Engagement Policy (pdf)2025October 2025October 2026

Planning

Document RefTitleAdoptedLast ReviewNext Review
PL01View National Planning Framework (pdf)2012December 2024Expected 2027
PL02View West Northants Core Strategy (pdf)2014December 2014Expected 2027
PL03View Daventry Local Plan (pdf)2020February 2020Expected 2027
PL04View Brixworth Neighbourhood Plan (pdf)2011January 2021Expected 2029
PL05View Brixworth Design Guide (pdf)20042024Expected 2027

Recreation

Document RefTitleAdoptedLast ReviewNext Review
REC01View Byelaws (pdf)20102010Ongoing
REC02View Recreation Grounds & Open Spaces Conditions of Use and Hire (pdf)2022February 2026February 2028
REC03View MUGA (St David’s) Conditions of Use and Hire (pdf)2023June 2025June 2026
REC04View Use of Bouncy Castles on Parish Council Land (pdf)2023February 2025February 2030
REC05View Trespass Procedure (pdf)2024October 2024November 2026
REC06View Sponsorship of Benches Policy (pdf)2024October 2024October 2026

Terms of Reference

Document RefTitleAdoptedLast ReviewNext Review
CORP08View Planning Committee Terms of Reference (pdf)2022May 2025May 2026
CORP09View Finance Committee Terms of Reference (pdf)2023May 2025May 2026
CORP10View Personnel Committee Terms of Reference (pdf)2022May 2025May 2026
CORP24View Health & Safety Committee Terms of Reference (pdf)2025May 2025May 2026
WG01View Sports Liaison Working Group Terms of Reference (pdf)2020September 2025May 2026
WG02View Strategic Planning Working Group Terms of Reference (pdf)2013May 2025May 2026
WG03View Climate Action Working Group Terms of Reference (pdf)2021May 2025May 2026
WG04View Buildings Working Group Terms of Reference (pdf)2001July 2025May 2026
WG05View Allotments Working Group Terms of Reference (pdf)2023May 2025May 2026
WG06View Events Working Group Terms of Reference (pdf)2025May 2025May 2026
The owner of this website has made a commitment to accessibility and inclusion, please report any problems that you encounter using the contact form on this website. This site uses the WP ADA Compliance Check plugin to enhance accessibility.